Executive Administrative Assistant
Joe Jackson Funeral Chapels Joe Jackson Funeral Chapels Laredo, TX Laredo, TX Full-time Full-time $16 - $17 an hour $16 - $17 an hour 18 hours ago 18 hours ago 18 hours ago Duties:
- Serve as Accounting Department under Chief Financial Officer's supervision, maintain Accounts Receivable/Payable, perform data entry/transcribing, process billing and filing for FH Management & Collection System, compile deposits and reconcile bank accounts.
- Assist C.
F.
O.
/Funeral Director in preparing and disseminating necessary office memos, correspondence, business letters, and assist in client family memorialization and documentation.
- Maintain and order Inventory for FH Merchandise/Supplies.
- Prepare, maintain, and file Death Record Logs, all assignable insurance/pre-need policies for our client families.
- Have strong Computer proficiency and knowledge with Microsoft Office (Word, Excel, Publisher, etc.
), QuickBooks, E-mail, Photoshop, etc.
- Assist in Weekend arrangements during month on an On-Call rotation.
- Be able to become a Texas Notary.
- Any and all other duties as management sees fit.
- Provide administrative support to executive team members - Manage and maintain executive calendars, including scheduling appointments, meetings, and travel arrangements - Prepare and proofread correspondence, reports, and presentations - Answer and direct phone calls, take messages, and respond to inquiries - Greet visitors and direct them to the appropriate person or department - Coordinate and organize meetings, conferences, and events - Transcribe meeting minutes and distribute to attendees - Maintain office supplies inventory and place orders as needed - File and retrieve documents, records, and reports as required - Perform general clerical duties such as photocopying, faxing, mailing, and filing
Experience:
- Proven experience as an executive administrative assistant or in a similar role - Proficient in Microsoft Office Suite (Word, Excel, Publisher) and Google Suite (Docs, Sheets, Slides) - Strong organizational skills with the ability to prioritize tasks and meet deadlines - Excellent written and verbal communication skills - Attention to detail and problem-solving abilities - Ability to handle confidential information with discretion - Experience with phone systems and front desk operations is a plus - Customer service-oriented mindset This is an excellent opportunity for an experienced Executive Administrative Assistant to join our team.
We offer competitive compensation and benefits packages.
If you are a motivated individual with strong administrative skills, we would love to hear from you.
Please submit your resume and cover letter detailing your relevant experience.
Job Type:
Full-time Pay:
$16.
00 - $17.
00 per hour
Benefits:
401(k) 401(k) matching Health insurance Paid time off Retirement plan Schedule:
8 hour shift Monday to Friday Weekends as needed Ability to commute/relocate:
Laredo, TX 78041:
Reliably commute or planning to relocate before starting work (Required) Education:
High school or equivalent (Preferred)
Experience:
Microsoft Excel:
1 year (Preferred) Language:
English & Spanish (Preferred) License/Certification:
Texas Driver's License (Preferred) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
- Serve as Accounting Department under Chief Financial Officer's supervision, maintain Accounts Receivable/Payable, perform data entry/transcribing, process billing and filing for FH Management & Collection System, compile deposits and reconcile bank accounts.
- Assist C.
F.
O.
/Funeral Director in preparing and disseminating necessary office memos, correspondence, business letters, and assist in client family memorialization and documentation.
- Maintain and order Inventory for FH Merchandise/Supplies.
- Prepare, maintain, and file Death Record Logs, all assignable insurance/pre-need policies for our client families.
- Have strong Computer proficiency and knowledge with Microsoft Office (Word, Excel, Publisher, etc.
), QuickBooks, E-mail, Photoshop, etc.
- Assist in Weekend arrangements during month on an On-Call rotation.
- Be able to become a Texas Notary.
- Any and all other duties as management sees fit.
- Provide administrative support to executive team members - Manage and maintain executive calendars, including scheduling appointments, meetings, and travel arrangements - Prepare and proofread correspondence, reports, and presentations - Answer and direct phone calls, take messages, and respond to inquiries - Greet visitors and direct them to the appropriate person or department - Coordinate and organize meetings, conferences, and events - Transcribe meeting minutes and distribute to attendees - Maintain office supplies inventory and place orders as needed - File and retrieve documents, records, and reports as required - Perform general clerical duties such as photocopying, faxing, mailing, and filing
Experience:
- Proven experience as an executive administrative assistant or in a similar role - Proficient in Microsoft Office Suite (Word, Excel, Publisher) and Google Suite (Docs, Sheets, Slides) - Strong organizational skills with the ability to prioritize tasks and meet deadlines - Excellent written and verbal communication skills - Attention to detail and problem-solving abilities - Ability to handle confidential information with discretion - Experience with phone systems and front desk operations is a plus - Customer service-oriented mindset This is an excellent opportunity for an experienced Executive Administrative Assistant to join our team.
We offer competitive compensation and benefits packages.
If you are a motivated individual with strong administrative skills, we would love to hear from you.
Please submit your resume and cover letter detailing your relevant experience.
Job Type:
Full-time Pay:
$16.
00 - $17.
00 per hour
Benefits:
401(k) 401(k) matching Health insurance Paid time off Retirement plan Schedule:
8 hour shift Monday to Friday Weekends as needed Ability to commute/relocate:
Laredo, TX 78041:
Reliably commute or planning to relocate before starting work (Required) Education:
High school or equivalent (Preferred)
Experience:
Microsoft Excel:
1 year (Preferred) Language:
English & Spanish (Preferred) License/Certification:
Texas Driver's License (Preferred) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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