GIELC Assistant/Lab Coordinator
Laredo, TX Laredo, TX Full-time Full-time $12.
82 - $15.
93 an hour $12.
82 - $15.
93 an hour 1 day ago 1 day ago 1 day ago Duties and Responsibilities Essential Duties and Responsibilities Perform administrative duties critical to successfully operation of the Global Import, Export, and Logistics Center.
Manage and maintain office and instructional equipment.
Maintain accurate and complete records related to instructional programs and external activities.
Coordinate internal and external activities that will take place in center as it relates to scheduling, technology coordination and facilities requirements.
Ensures computer labs are functional for instruction and coordinates with appropriate departments to address technology issues.
Ensure appropriate software for instructional programs are up to date and operational.
Must follow standard office procedures, be responsible for college work-study employees or clerks, and perform all duties assigned by faculty, Global Import, Export, and Logistics Center Chair, Dean of Workforce Education or Provost/Vice-President of Academic Affairs.
Characteristic Duties and Responsibilities Performs administrative/receptionist duties such as typing, mailing, maintaining required records, answering the telephone, taking messages, scheduling appointments, greeting Global Import, Export, and Logistics Center visitors, filling, recordkeeping, sending and receiving activity data, scheduling, applying office procedures and policies, bookkeeping, and other administrative functions.
Performs the associated duties related of a cost clerk, prepares, and submits requisitions and keeps track of budget expenditures, and maintains supply inventory.
Reviews, processes, and ensures departmental forms such as Faculty Leave Reports, Travel Requests/Reports, Requisitions, and all other forms are accurate, complete and are accompanied with the appropriate required documentation.
Maintains a high level of confidentiality to upkeep classified files and records of students, faculty, and staff.
Maintains an effective and efficient file management system of the Global Import, Export, and Logistics Center office.
Keeps accurate property inventory records for the department office, faculty offices, lab rooms, and classrooms.
Assists the Global Import, Export, and Logistics Center Chair in budget planning and preparation.
Submits work orders for building and equipment maintenance.
Works with the Global Import, Export, and Logistics Center Chair to input catalog changes and submits to appropriate office for approval.
Prepares the Global Import, Export, and Logistics Center meeting minutes.
Prepares, processes, and checks for accuracy on all Faculty Course Overloads and Adjunct Agreements.
Assists in contracting Adjunct Faculty regarding class assignments.
Assists the Global Import, Export, and Logistics Center Chair/Director in scheduling substitutes for absent instructors.
Distributes student evaluation results to faculty.
Inputs and revises semester class schedule in the Banner system as requested by the Global Import, Export, and Logistics Center Chair and approved by the Dean.
Prepares class status change forms as needed.
Assists the Global Import, Export, and Logistics Center Chair/Director in preparing curriculum revisions to be submitted to the Dean and curriculum committee.
Supervises work-study employees, including interviewing and hiring, formulates work schedules, assigns duties, verifies work hours, completes performance evaluations, provides training in office procedures, polices, and operation of office equipment.
Must have knowledge of word-processing and spreadsheet, prefer knowledge of Microsoft Word, Excel, and similar software programs.
Must be able to understand and follow brief oral and written instructions, demonstrate organizational skills, exhibit excellent command of English grammar and spelling, and must be articulate in English and Spanish.
Must have pleasant telephone voice and use proper telephone etiquette.
Demonstrates initiative, maintains a pleasant, cooperative, and positive attitude, and communicates well with the public and other college employees.
Helps maintain quality instructional support and maintenance of necessary computer equipment.
Helps monitor center tutoring lab, resource room, and assist students/industry stakeholders as needed.
Assist faculty in the facilitation of experiential learning activities through the coordination of lab rooms and learning spaces.
Assists in maintaining and organizing technology equipment and computer inventories.
Performs other duties assigned by the Global Import, Export, and Logistics Center faculty, Chair, Dean, and Provost/Vice-President of Academic Affairs, or President.
Qualifications/Certifications/Licenses/Skills NOTICE:
Required Documents To be considered for this position, you are required to upload your unofficial transcript.
If recommended for this position an official transcript(s) will be required.
If a license or certificate is required for this position, upload proof of your current license/certificate.
Required:
Associate Degree from an accredited institution with course work and/ or training in administrative support procedures; office management, and record keeping.
3 years administrative experience; working knowledge of computer systems and technology.
Preferred:
Associate Degree from an accredited institution with coursework in import, export or logistics field.
3 years of administrative experience in import, export or logistics field.
Knowledge, Skills and Abilities Must reflect appropriate office and telephone etiquette procedures and should articulate in Spanish and English.
Must have a cooperative attitude and be able to communicate effectively with students, campus visitors, and college staff.
Maintain the proper care of office equipment, for maintaining an efficient work area, and for keeping accurate records.
Must possess effective clerical and office administrative skills such as filing, work processing and be able to use modern office equipment.
Must have the ability to type with a high degree of accuracy, proficient in clerical skills and knowledgeable of office machines, proficient in the use of microcomputer applications, Microsoft Word, Excel, and internet.
The use of microcomputer is required, and the use of database and spreadsheet application programs is preferred.
Additional Information Supervision Exercised College work-study employees, part-time clerks Supervision Received Global Import, Export, and Logistics Center Chairperson Physical Requirements While performing the duties of this job, the employee is regularly required to sit.
The employee is occasionally required to stand, walk, stoop, kneel, or crouch.
The employee must occasionally lift and/or move items weighing up to 50 pounds.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work Environment Work is performed in a standard office environment.
Work inside a well-lighted and air-conditioned area most of the time.
The noise level in the work environment is usually quiet to moderate.
Safety Required to work safely and follow safety rules.
Report unsafe working conditions and behavior.
Take reasonable and prudent actions to prevent others from engaging in unsafe practices.
Special Conditions Immediate supervisor may assign other duties.
May be required to work outside regular working hours, as needed.
May be required to work at a different college work site or campus as needed.
EEO Statement In compliance with Title VI of the Civil Rights Act of 1964, Executive Order 11246 and Title IX of the Education Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973, Laredo College is open to all persons regardless of race, color, religion, sex, age, marital status, disability, or national origin who are otherwise eligible for admission as students.
Furthermore, Laredo College is an Equal Opportunity Employer and no applicant or employee will be discriminated against because of race, color, religion, sex, age, marital status, disability or national origin.
This institution will not enter knowingly into any contractual agreement for services or supplies with any firm failing to follow fair employment practices.
Foreign Degrees Foreign degrees require an evaluation for United States equivalency from an approved stated education agency or having membership with the National Association of Credential Evaluation Services (NACES).
Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA.
This report must be attached to your online application at the time of applying.
For your convenience, we have provided the following links to assist you in complying with this requirement.
However, you may use any other certified transcript evaluation service.
http:
//tea.
texas.
gov/Texas_Educators/Certification/Out-of-state_Certification/Foreign_Credential_Evaluation_Services/ http:
//www.
naces.
org/members.
htm Disclaimer The above description is an overview of the job.
It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job.
Duties and responsibilities may change with business needs.
LC reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice.
Employees may be required to perform other duties as requested, directed, or assigned.
In addition, reasonable accommodations may be made by LC as its discretion to enable individuals with disabilities to perform the essential functions.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
82 - $15.
93 an hour $12.
82 - $15.
93 an hour 1 day ago 1 day ago 1 day ago Duties and Responsibilities Essential Duties and Responsibilities Perform administrative duties critical to successfully operation of the Global Import, Export, and Logistics Center.
Manage and maintain office and instructional equipment.
Maintain accurate and complete records related to instructional programs and external activities.
Coordinate internal and external activities that will take place in center as it relates to scheduling, technology coordination and facilities requirements.
Ensures computer labs are functional for instruction and coordinates with appropriate departments to address technology issues.
Ensure appropriate software for instructional programs are up to date and operational.
Must follow standard office procedures, be responsible for college work-study employees or clerks, and perform all duties assigned by faculty, Global Import, Export, and Logistics Center Chair, Dean of Workforce Education or Provost/Vice-President of Academic Affairs.
Characteristic Duties and Responsibilities Performs administrative/receptionist duties such as typing, mailing, maintaining required records, answering the telephone, taking messages, scheduling appointments, greeting Global Import, Export, and Logistics Center visitors, filling, recordkeeping, sending and receiving activity data, scheduling, applying office procedures and policies, bookkeeping, and other administrative functions.
Performs the associated duties related of a cost clerk, prepares, and submits requisitions and keeps track of budget expenditures, and maintains supply inventory.
Reviews, processes, and ensures departmental forms such as Faculty Leave Reports, Travel Requests/Reports, Requisitions, and all other forms are accurate, complete and are accompanied with the appropriate required documentation.
Maintains a high level of confidentiality to upkeep classified files and records of students, faculty, and staff.
Maintains an effective and efficient file management system of the Global Import, Export, and Logistics Center office.
Keeps accurate property inventory records for the department office, faculty offices, lab rooms, and classrooms.
Assists the Global Import, Export, and Logistics Center Chair in budget planning and preparation.
Submits work orders for building and equipment maintenance.
Works with the Global Import, Export, and Logistics Center Chair to input catalog changes and submits to appropriate office for approval.
Prepares the Global Import, Export, and Logistics Center meeting minutes.
Prepares, processes, and checks for accuracy on all Faculty Course Overloads and Adjunct Agreements.
Assists in contracting Adjunct Faculty regarding class assignments.
Assists the Global Import, Export, and Logistics Center Chair/Director in scheduling substitutes for absent instructors.
Distributes student evaluation results to faculty.
Inputs and revises semester class schedule in the Banner system as requested by the Global Import, Export, and Logistics Center Chair and approved by the Dean.
Prepares class status change forms as needed.
Assists the Global Import, Export, and Logistics Center Chair/Director in preparing curriculum revisions to be submitted to the Dean and curriculum committee.
Supervises work-study employees, including interviewing and hiring, formulates work schedules, assigns duties, verifies work hours, completes performance evaluations, provides training in office procedures, polices, and operation of office equipment.
Must have knowledge of word-processing and spreadsheet, prefer knowledge of Microsoft Word, Excel, and similar software programs.
Must be able to understand and follow brief oral and written instructions, demonstrate organizational skills, exhibit excellent command of English grammar and spelling, and must be articulate in English and Spanish.
Must have pleasant telephone voice and use proper telephone etiquette.
Demonstrates initiative, maintains a pleasant, cooperative, and positive attitude, and communicates well with the public and other college employees.
Helps maintain quality instructional support and maintenance of necessary computer equipment.
Helps monitor center tutoring lab, resource room, and assist students/industry stakeholders as needed.
Assist faculty in the facilitation of experiential learning activities through the coordination of lab rooms and learning spaces.
Assists in maintaining and organizing technology equipment and computer inventories.
Performs other duties assigned by the Global Import, Export, and Logistics Center faculty, Chair, Dean, and Provost/Vice-President of Academic Affairs, or President.
Qualifications/Certifications/Licenses/Skills NOTICE:
Required Documents To be considered for this position, you are required to upload your unofficial transcript.
If recommended for this position an official transcript(s) will be required.
If a license or certificate is required for this position, upload proof of your current license/certificate.
Required:
Associate Degree from an accredited institution with course work and/ or training in administrative support procedures; office management, and record keeping.
3 years administrative experience; working knowledge of computer systems and technology.
Preferred:
Associate Degree from an accredited institution with coursework in import, export or logistics field.
3 years of administrative experience in import, export or logistics field.
Knowledge, Skills and Abilities Must reflect appropriate office and telephone etiquette procedures and should articulate in Spanish and English.
Must have a cooperative attitude and be able to communicate effectively with students, campus visitors, and college staff.
Maintain the proper care of office equipment, for maintaining an efficient work area, and for keeping accurate records.
Must possess effective clerical and office administrative skills such as filing, work processing and be able to use modern office equipment.
Must have the ability to type with a high degree of accuracy, proficient in clerical skills and knowledgeable of office machines, proficient in the use of microcomputer applications, Microsoft Word, Excel, and internet.
The use of microcomputer is required, and the use of database and spreadsheet application programs is preferred.
Additional Information Supervision Exercised College work-study employees, part-time clerks Supervision Received Global Import, Export, and Logistics Center Chairperson Physical Requirements While performing the duties of this job, the employee is regularly required to sit.
The employee is occasionally required to stand, walk, stoop, kneel, or crouch.
The employee must occasionally lift and/or move items weighing up to 50 pounds.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work Environment Work is performed in a standard office environment.
Work inside a well-lighted and air-conditioned area most of the time.
The noise level in the work environment is usually quiet to moderate.
Safety Required to work safely and follow safety rules.
Report unsafe working conditions and behavior.
Take reasonable and prudent actions to prevent others from engaging in unsafe practices.
Special Conditions Immediate supervisor may assign other duties.
May be required to work outside regular working hours, as needed.
May be required to work at a different college work site or campus as needed.
EEO Statement In compliance with Title VI of the Civil Rights Act of 1964, Executive Order 11246 and Title IX of the Education Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973, Laredo College is open to all persons regardless of race, color, religion, sex, age, marital status, disability, or national origin who are otherwise eligible for admission as students.
Furthermore, Laredo College is an Equal Opportunity Employer and no applicant or employee will be discriminated against because of race, color, religion, sex, age, marital status, disability or national origin.
This institution will not enter knowingly into any contractual agreement for services or supplies with any firm failing to follow fair employment practices.
Foreign Degrees Foreign degrees require an evaluation for United States equivalency from an approved stated education agency or having membership with the National Association of Credential Evaluation Services (NACES).
Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA.
This report must be attached to your online application at the time of applying.
For your convenience, we have provided the following links to assist you in complying with this requirement.
However, you may use any other certified transcript evaluation service.
http:
//tea.
texas.
gov/Texas_Educators/Certification/Out-of-state_Certification/Foreign_Credential_Evaluation_Services/ http:
//www.
naces.
org/members.
htm Disclaimer The above description is an overview of the job.
It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job.
Duties and responsibilities may change with business needs.
LC reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice.
Employees may be required to perform other duties as requested, directed, or assigned.
In addition, reasonable accommodations may be made by LC as its discretion to enable individuals with disabilities to perform the essential functions.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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