DPS - DLD - DL Admin Asst III, Reg Ops - 0154
Laredo, TX Laredo, TX Full-time Full-time $3,555 a month $3,555 a month 15 hours ago 15 hours ago 15 hours ago DPS - DLD - DL Admin Asst III, Reg Ops - 0154 (00035434) Organization:
TEXAS DEPARTMENT OF PUBLIC SAFETY Primary Location:
Texas-Laredo Work Locations:
LAREDO (BOB BULLOCK LP) 1901 BOB BULLOCK LOOP Laredo 78043 Job:
Office and Administrative Support Employee Status:
Regular Schedule:
Full-time Standard Hours Per Week:
40.
00 State Job Code:
0154 Salary Admin Plan:
A Grade:
13 Salary (Pay Basis):
3,555.
03 - 3,555.
03 (Monthly) Number of Openings:
1 Overtime Status:
Non-exempt Job Posting:
Aug 8, 2023, 3:
37:
20 PM Closing Date:
Aug 22, 2023, 11:
59:
00 PM Description PLEASE NOTE:
All applications must contain complete job histories, which includes job title, dates of employment, name of employer, supervisor's name and phone number and a description of duties performed.
If this information is not submitted, your application may be rejected because it is incomplete.
Resumes do not take the place of this required information.
SUBMITTED THROUGH WORK IN TEXAS:
Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting.
In order to complete the supplemental questions please go to CAPPS Recruit to register or login and access your profile.
Go to CAPPS Recruit to Sign In https:
//capps.
taleo.
net/careersection/ex/jobsearch.
ftl?lang=en GENERAL DESCRIPTION:
Perform complex (journey-level) administrative support or technical program assistance work.
Prepare administrative reports, forms, and memos.
Work involves using a personal computer to accomplish a wide variety of tasks for supervisors, assistant managers and managers, such as correspondence, internal and external customer service, scheduling meetings and appointments, and maintaining service files.
Work under general supervision, with moderate latitude for the use of initiative and independent judgment.
The following Military Occupational Specialty codes are generally applicable to this position.
https:
//hr.
sao.
texas.
gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.
pdf Applicants must fully complete the summary of experience to determine if minimum qualifications are met.
ESSENTIAL DUTIES /
Responsibilities:
1.
Review and process documents and payments for supplies, services, contracts, and employee activities.
2.
Promote and provide world class customer service to internal and external customers.
3.
Create, maintain and review activity logs, files, and reports; prepare and review documents, correspondence and personnel documents for accuracy.
4.
Review, sort, and route mail to appropriate personnel, manage distribution and destruction of documents.
5.
Initiate and coordinate action to fill vacancies, serves on interview boards and provides applicant acceptability.
6.
Respond to customer inquiries, take messages, distribute documents and plan and schedule appointments as necessary; and provide phone coverage for executive DL offices.
7.
Prepare, interpret, and disseminate information regarding internal rules, policies, regulations, and procedures.
8.
Update manuals and maintain employee records, act as notary for voluntary statements, complaints, depositions, etc.
9.
TimeKeeper.
10.
Attends work regularly and observes work hours in accordance with agency leave and attendance policies.
11.
Perform other duties as assigned.
Qualifications GENERAL QUALIFICATIONS and REQUIREMENTS:
Education - High School Diploma or equivalent.
Experience - Minimum of three (3) years' general office/secretarial work experience using a personal computer with MS Office software.
Licensure and/or Certification - A Notary Public is preferred.
Must possess a valid driver license from state of residence.
Regulatory knowledge - Working knowledge of and ability to rapidly learn information related to TXDPS, state, and federal regulations, legislation, guidelines, policies and procedures.
Knowledge of records retention and record keeping systems, generally accepted office practices with emphasis on preparation and processing of forms.
Interpersonal Skills - Able to communicate and interact courteously, effectively and professionally with agency employees, officials and members of the public, and respond to public inquiries in a timely manner.
Organizational and Prioritization Skills - Must be organized, flexible, and able to effectively prioritize in a multi-demand and constantly changing environment; able to meet multiple and sometimes conflicting deadlines without sacrificing accuracy, timeliness or professionalism.
Presentation/Communication Skills - Working knowledge of business office practices, English grammar, spelling, punctuation, composition and arithmetic; ability to understand and effectively apply complex oral and written instructions and procedures.
Ability to communicate in a clear and articulate manner by oral and written means; ability to compose routine business correspondence according to department needs; and ability to train employees properly on operating procedures.
Research and Comprehension - Must demonstrate ability to quickly and efficiently access relevant information, and be able to utilize and/or present research and conclusions in a clear and concise manner.
Analytical Reasoning/Attention to Detail - Must be analytical, detail-oriented, and able to multi-task without sacrificing accuracy or timeliness.
Technology (computers/hardware/software/operating systems) - Must possess appropriate levels of proficiency with utilized software and systems and be able to learn new software/systems.
Demonstrated proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
Ability to use office equipment such as copiers, calculators, shredder, and fax machine.
Confidentiality and Protected Information - Must demonstrate an ability to responsibly handle sensitive and confidential information and situations, and adhere to applicable laws/statutes/policies related to access, maintenance and dissemination of information.
Safety - Must be able to work in safe manner at all times, avoiding shortcuts that have potential adverse results/risks, and must be able to comply with safety standards and best practices.
Travel and/or Schedule - This position requires the possibility of extended work hours as early as 7:
00 am to as late as 10:
00 pm.
Weekend work may be required.
PHYSICAL and/or ENVIRONMENTAL DEMANDS:
The physical and environmental demands described here are representative of those encountered and/or necessary for the employee to successfully perform the essential functions of this job; reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Environment:
Office; Ambulatory skills, e.
g.
stand, walk, sit; Hand-eye coordination and arm/hand/finger dexterity; Ability to speak, hear, and exercise visual acuity; Ability to transfer weights of fifty (50) pounds anticipated for this position; Driving requirements:
Travel 30% State of Texas Benefits and Retirement Information:
https:
//www.
ers.
texas.
gov/ A DPS employee who is selected for a position in the same salary group and state title as their current position will be transferred with no salary change.
A DPS employee who is selected for a position in their current salary group with a new state title may receive an increase of no more than 3.
4% over their current salary regardless of posted salary.
Salary is contingent upon qualifications and is subject to salary administration and budgetary restrictions.
DUE TO THE HIGH VOLUME OF APPLICATIONS WE DO NOT ACCEPT TELEPHONE CALLS.
ONLY CANDIDATES SELECTED FOR INTERVIEW WILL BE CONTACTED.
State of Texas retirees may be rehired for full-time, non-commissioned positions only under very specific circumstances.
The following Military Occupational Specialty codes are generally applicable to this position.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
TEXAS DEPARTMENT OF PUBLIC SAFETY Primary Location:
Texas-Laredo Work Locations:
LAREDO (BOB BULLOCK LP) 1901 BOB BULLOCK LOOP Laredo 78043 Job:
Office and Administrative Support Employee Status:
Regular Schedule:
Full-time Standard Hours Per Week:
40.
00 State Job Code:
0154 Salary Admin Plan:
A Grade:
13 Salary (Pay Basis):
3,555.
03 - 3,555.
03 (Monthly) Number of Openings:
1 Overtime Status:
Non-exempt Job Posting:
Aug 8, 2023, 3:
37:
20 PM Closing Date:
Aug 22, 2023, 11:
59:
00 PM Description PLEASE NOTE:
All applications must contain complete job histories, which includes job title, dates of employment, name of employer, supervisor's name and phone number and a description of duties performed.
If this information is not submitted, your application may be rejected because it is incomplete.
Resumes do not take the place of this required information.
SUBMITTED THROUGH WORK IN TEXAS:
Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting.
In order to complete the supplemental questions please go to CAPPS Recruit to register or login and access your profile.
Go to CAPPS Recruit to Sign In https:
//capps.
taleo.
net/careersection/ex/jobsearch.
ftl?lang=en GENERAL DESCRIPTION:
Perform complex (journey-level) administrative support or technical program assistance work.
Prepare administrative reports, forms, and memos.
Work involves using a personal computer to accomplish a wide variety of tasks for supervisors, assistant managers and managers, such as correspondence, internal and external customer service, scheduling meetings and appointments, and maintaining service files.
Work under general supervision, with moderate latitude for the use of initiative and independent judgment.
The following Military Occupational Specialty codes are generally applicable to this position.
https:
//hr.
sao.
texas.
gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.
pdf Applicants must fully complete the summary of experience to determine if minimum qualifications are met.
ESSENTIAL DUTIES /
Responsibilities:
1.
Review and process documents and payments for supplies, services, contracts, and employee activities.
2.
Promote and provide world class customer service to internal and external customers.
3.
Create, maintain and review activity logs, files, and reports; prepare and review documents, correspondence and personnel documents for accuracy.
4.
Review, sort, and route mail to appropriate personnel, manage distribution and destruction of documents.
5.
Initiate and coordinate action to fill vacancies, serves on interview boards and provides applicant acceptability.
6.
Respond to customer inquiries, take messages, distribute documents and plan and schedule appointments as necessary; and provide phone coverage for executive DL offices.
7.
Prepare, interpret, and disseminate information regarding internal rules, policies, regulations, and procedures.
8.
Update manuals and maintain employee records, act as notary for voluntary statements, complaints, depositions, etc.
9.
TimeKeeper.
10.
Attends work regularly and observes work hours in accordance with agency leave and attendance policies.
11.
Perform other duties as assigned.
Qualifications GENERAL QUALIFICATIONS and REQUIREMENTS:
Education - High School Diploma or equivalent.
Experience - Minimum of three (3) years' general office/secretarial work experience using a personal computer with MS Office software.
Licensure and/or Certification - A Notary Public is preferred.
Must possess a valid driver license from state of residence.
Regulatory knowledge - Working knowledge of and ability to rapidly learn information related to TXDPS, state, and federal regulations, legislation, guidelines, policies and procedures.
Knowledge of records retention and record keeping systems, generally accepted office practices with emphasis on preparation and processing of forms.
Interpersonal Skills - Able to communicate and interact courteously, effectively and professionally with agency employees, officials and members of the public, and respond to public inquiries in a timely manner.
Organizational and Prioritization Skills - Must be organized, flexible, and able to effectively prioritize in a multi-demand and constantly changing environment; able to meet multiple and sometimes conflicting deadlines without sacrificing accuracy, timeliness or professionalism.
Presentation/Communication Skills - Working knowledge of business office practices, English grammar, spelling, punctuation, composition and arithmetic; ability to understand and effectively apply complex oral and written instructions and procedures.
Ability to communicate in a clear and articulate manner by oral and written means; ability to compose routine business correspondence according to department needs; and ability to train employees properly on operating procedures.
Research and Comprehension - Must demonstrate ability to quickly and efficiently access relevant information, and be able to utilize and/or present research and conclusions in a clear and concise manner.
Analytical Reasoning/Attention to Detail - Must be analytical, detail-oriented, and able to multi-task without sacrificing accuracy or timeliness.
Technology (computers/hardware/software/operating systems) - Must possess appropriate levels of proficiency with utilized software and systems and be able to learn new software/systems.
Demonstrated proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
Ability to use office equipment such as copiers, calculators, shredder, and fax machine.
Confidentiality and Protected Information - Must demonstrate an ability to responsibly handle sensitive and confidential information and situations, and adhere to applicable laws/statutes/policies related to access, maintenance and dissemination of information.
Safety - Must be able to work in safe manner at all times, avoiding shortcuts that have potential adverse results/risks, and must be able to comply with safety standards and best practices.
Travel and/or Schedule - This position requires the possibility of extended work hours as early as 7:
00 am to as late as 10:
00 pm.
Weekend work may be required.
PHYSICAL and/or ENVIRONMENTAL DEMANDS:
The physical and environmental demands described here are representative of those encountered and/or necessary for the employee to successfully perform the essential functions of this job; reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Environment:
Office; Ambulatory skills, e.
g.
stand, walk, sit; Hand-eye coordination and arm/hand/finger dexterity; Ability to speak, hear, and exercise visual acuity; Ability to transfer weights of fifty (50) pounds anticipated for this position; Driving requirements:
Travel 30% State of Texas Benefits and Retirement Information:
https:
//www.
ers.
texas.
gov/ A DPS employee who is selected for a position in the same salary group and state title as their current position will be transferred with no salary change.
A DPS employee who is selected for a position in their current salary group with a new state title may receive an increase of no more than 3.
4% over their current salary regardless of posted salary.
Salary is contingent upon qualifications and is subject to salary administration and budgetary restrictions.
DUE TO THE HIGH VOLUME OF APPLICATIONS WE DO NOT ACCEPT TELEPHONE CALLS.
ONLY CANDIDATES SELECTED FOR INTERVIEW WILL BE CONTACTED.
State of Texas retirees may be rehired for full-time, non-commissioned positions only under very specific circumstances.
The following Military Occupational Specialty codes are generally applicable to this position.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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