Contract Specialist I or II
Laredo, TX Laredo, TX Full-time Full-time $61,399 a year $61,399 a year 12 days ago 12 days ago 12 days ago Contract Specialist I or II - (2302536) Position Information The Laredo District is looking for a Contract Specialist I or II to work in the Advanced Planning Section based in Laredo, TX.
In this position, the Contract Specialist works with State and Federal programs in collaboration with our local government partners throughout our eight-county District.
With the essential support of financial management in a rapidly expanding border District, TxDOT is designing, building, and maintaining the roadway/bridge infrastructure serving the citizens of Texas.
The Laredo District is part of a diverse workforce of over 12,000 employees statewide.
If you would like to be a part of a special team that is shaping today's innovative transportation system, let's talk.
Salary Grade for each position level Contract Specialist I B15, $35,976 - $$55,045 Contract Specialist II B17, $39,976 - $61,399 The Texas Department of Transportation reserves the sole right in determining the level of position based on the applicant's work experience, education, skill level and all other appropriate factors, and based on business needs.
Minimum Salary:
35,976.
00 Maximum Salary:
61,399.
00 Pay Basis:
Yearly Work Locations:
Laredo District Headquarters 1817 BOB BULLOCK LOOP Laredo 78043 Travel:
Yes, 10 % of the Time Shift:
Day Job Location Flexibility:
Onsite Benefits and Perks At TxDOT, we value employee work-life balance.
In keeping with our commitment to this value, our employees benefit from a wide array of programs and activities that include:
Low Turnover Retirement Pension Alternative Work Schedules Paid Leave/Holidays Health Premiums paid at 100% for full-time employees On the Job Training Tuition Assistance Program Comprehensive Wellness Program/Wellness Leave Incentives Career Development Programs/Opportunities for advancement For a complete list of our total compensation package please visit our website at:
Total Compensation Package To view benefits available to all State of Texas employees visit:
Benefits at a Glance ERS (texas.
gov) Position Description Contract Specialist I:
Performs contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and/or monitoring contracts.
Work requires extensive contact with division and district personnel.
Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.
Contract Specialist II:
Performs complex contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and/or monitoring contracts.
Work requires extensive contact with governmental officials , division and district personnel.
Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.
Essential Duties:
Contract Specialist I:
Develops, writes, revises and prepares complex contracts, amendments, procedures, forms, related documents and provisions Ensures contracts are payable and meet all legal requirements.
Executes agreements and contracts.
Maintains, updates and compiles detailed data, reports, summaries, files, records, logs, statistics and specific contracts including procurement documents and revisions; writes routine and unique correspondence.
Meets with project managers to identify objectives, needs and issues concerning project contracts.
Monitors, updates and reconciles accounts and contracts in an automated information management system to include Financial Information Management System (FIMS) and Budget Monitoring Systems and PS-CAMS Researches state and federal statutes and opinions, Department policies and previous contracts.
Reviews contracts, amendments, subcontracts, procurement documents, change orders, work orders, supplemental agreements, time extensions, acceptance testing and consultant qualifications.
Sets up expenditure authorizations Performs other job responsibilities as assigned.
Contract Specialist II:
Develops, writes, revises and prepares complex contracts, amendments, procedures, forms, related documents and provisions, financial/statistical graphs and reports.
Audits payment invoices for completeness, accuracy and compliance with terms of contract and governmental contracting rules, regulations and procedures.
Ensures contracts are payable and meet all legal requirements, executes agreements/contracts and Reviews compliance of minority participation goals in consultant contracts.
Maintains, updates and compiles detailed data, reports, summaries, files, records, logs, statistics and specific contracts including procurement documents and revisions; writes routine and unique correspondence.
Meets with project managers to identify objectives, needs and issues concerning project contracts.
Monitors, updates and reconciles accounts and contracts in an automated information management system to include Financial Information Management System (FIMS) and Budget Monitoring Systems and PS-CAMS Reviews, interprets and clarifies statutes, regulations, standard policies and procedures to ensure compliance with Department and governmental regulations.
Reviews contracts, amendments, subcontracts, procurement documents, change orders, work orders, supplemental agreements, time extensions, acceptance testing and consultant qualifications.
Provides technical and administrative support to include reviewing, processing, answers questions, provides assistance and handles complaints and resolution of discrepancies and problems regarding contracts, billing, payment and warrant actions.
Performs other job responsibilities as assigned.
Minimum
Qualifications:
Education:
Bachelor's Degree in Business Administration, Finance or related field.
Relevant work experience may be substituted for degree on a year per year basis.
Substitutions for Minimum Qualifications
Experience:
Contract Specialist I 1 year in contract administration, administrative support, bookkeeping or accounting.
Related graduate level education may be substituted for experience on a year per year basis.
Contract Specialist II 2 years in contract administration, administrative support, bookkeeping or accounting.
Related graduate level education may be substituted for experience on a year per year basis.
Licenses and Certifications:
Valid driver's license at the time of application.
This position requires driving a state vehicle.
Competencies:
Contract Specialist I:
Contract writing and specifications Contract administration/management systems Applicable computer operating systems and relevant applications Generally accepted accounting principles, procedures and terminology Contract billing procedures Developing, interpreting, and implementing policies, procedures, and technical information Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that support business objectives and goals Local, state, and federal laws & regulations relevant to the development, execution, and administration of contracts.
Addressing changes in scope and budget Contract record-keeping Contract Specialist II:
Contract negotiation, development and management methods Contract administration/management systems and Contract billing procedures Applicable computer operating systems and relevant applications Developing, interpreting, and implementing policies, procedures, and technical information Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that support business objectives and goals Local, state, and federal laws & regulations relevant to the development, execution, and administration of contracts.
Contract management theories and practices applicable to highly complex contracts.
Process improvement methodologies Addressing changes in scope and budget Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management Physical Requirements and Working Conditions:
Lift up to 10 lbs at a time and occasionally carry files/small tools Light work:
Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs Sitting - prolonged periods of time Standing-prolonged periods of time Talking-expressing or exchanging ideas by spoken words Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading Conditions of Employment:
Please click this link to read the standard conditions of employment for all positions:
Standard Conditions of Employment (TxDOT) Job:
General Servs/Contracts/Purch Schedule:
Full-time Employee Status:
Regular Job Type:
Standard Job Level:
Non-Management Job Posting:
Jul 26, 2023, 3:
45:
18 PM Unposting Date:
Ongoing State Job Title/s:
Contract Specialist I/II State Job Code/s:
1976/1980 Military Occupational Specialty (MOS) TxDOT is committed to hiring veterans.
To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.
S.
Armed Forces have been assigned to each state classification code/title where applicable.
The MOS codes are grouped by occupational category.
To view the MOS codes please click on link below and click on the appropriate occupational category.
https:
//hr.
sao.
texas.
gov/CompensationSystem/JobDescriptions Applicant Information The Texas Department of Transportation is an Equal Opportunity/Affirmative Action Employer, and does not tolerate discrimination in the workplace.
We are committed to a diverse and inclusive workplace.
All employment is decided on the basis of qualifications, merit and business need.
If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.
Please click this link to read the information for applicants:
Additional Applicant Information.
Estimated Salary: $20 to $28 per hour based on qualifications.
In this position, the Contract Specialist works with State and Federal programs in collaboration with our local government partners throughout our eight-county District.
With the essential support of financial management in a rapidly expanding border District, TxDOT is designing, building, and maintaining the roadway/bridge infrastructure serving the citizens of Texas.
The Laredo District is part of a diverse workforce of over 12,000 employees statewide.
If you would like to be a part of a special team that is shaping today's innovative transportation system, let's talk.
Salary Grade for each position level Contract Specialist I B15, $35,976 - $$55,045 Contract Specialist II B17, $39,976 - $61,399 The Texas Department of Transportation reserves the sole right in determining the level of position based on the applicant's work experience, education, skill level and all other appropriate factors, and based on business needs.
Minimum Salary:
35,976.
00 Maximum Salary:
61,399.
00 Pay Basis:
Yearly Work Locations:
Laredo District Headquarters 1817 BOB BULLOCK LOOP Laredo 78043 Travel:
Yes, 10 % of the Time Shift:
Day Job Location Flexibility:
Onsite Benefits and Perks At TxDOT, we value employee work-life balance.
In keeping with our commitment to this value, our employees benefit from a wide array of programs and activities that include:
Low Turnover Retirement Pension Alternative Work Schedules Paid Leave/Holidays Health Premiums paid at 100% for full-time employees On the Job Training Tuition Assistance Program Comprehensive Wellness Program/Wellness Leave Incentives Career Development Programs/Opportunities for advancement For a complete list of our total compensation package please visit our website at:
Total Compensation Package To view benefits available to all State of Texas employees visit:
Benefits at a Glance ERS (texas.
gov) Position Description Contract Specialist I:
Performs contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and/or monitoring contracts.
Work requires extensive contact with division and district personnel.
Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.
Contract Specialist II:
Performs complex contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and/or monitoring contracts.
Work requires extensive contact with governmental officials , division and district personnel.
Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.
Essential Duties:
Contract Specialist I:
Develops, writes, revises and prepares complex contracts, amendments, procedures, forms, related documents and provisions Ensures contracts are payable and meet all legal requirements.
Executes agreements and contracts.
Maintains, updates and compiles detailed data, reports, summaries, files, records, logs, statistics and specific contracts including procurement documents and revisions; writes routine and unique correspondence.
Meets with project managers to identify objectives, needs and issues concerning project contracts.
Monitors, updates and reconciles accounts and contracts in an automated information management system to include Financial Information Management System (FIMS) and Budget Monitoring Systems and PS-CAMS Researches state and federal statutes and opinions, Department policies and previous contracts.
Reviews contracts, amendments, subcontracts, procurement documents, change orders, work orders, supplemental agreements, time extensions, acceptance testing and consultant qualifications.
Sets up expenditure authorizations Performs other job responsibilities as assigned.
Contract Specialist II:
Develops, writes, revises and prepares complex contracts, amendments, procedures, forms, related documents and provisions, financial/statistical graphs and reports.
Audits payment invoices for completeness, accuracy and compliance with terms of contract and governmental contracting rules, regulations and procedures.
Ensures contracts are payable and meet all legal requirements, executes agreements/contracts and Reviews compliance of minority participation goals in consultant contracts.
Maintains, updates and compiles detailed data, reports, summaries, files, records, logs, statistics and specific contracts including procurement documents and revisions; writes routine and unique correspondence.
Meets with project managers to identify objectives, needs and issues concerning project contracts.
Monitors, updates and reconciles accounts and contracts in an automated information management system to include Financial Information Management System (FIMS) and Budget Monitoring Systems and PS-CAMS Reviews, interprets and clarifies statutes, regulations, standard policies and procedures to ensure compliance with Department and governmental regulations.
Reviews contracts, amendments, subcontracts, procurement documents, change orders, work orders, supplemental agreements, time extensions, acceptance testing and consultant qualifications.
Provides technical and administrative support to include reviewing, processing, answers questions, provides assistance and handles complaints and resolution of discrepancies and problems regarding contracts, billing, payment and warrant actions.
Performs other job responsibilities as assigned.
Minimum
Qualifications:
Education:
Bachelor's Degree in Business Administration, Finance or related field.
Relevant work experience may be substituted for degree on a year per year basis.
Substitutions for Minimum Qualifications
Experience:
Contract Specialist I 1 year in contract administration, administrative support, bookkeeping or accounting.
Related graduate level education may be substituted for experience on a year per year basis.
Contract Specialist II 2 years in contract administration, administrative support, bookkeeping or accounting.
Related graduate level education may be substituted for experience on a year per year basis.
Licenses and Certifications:
Valid driver's license at the time of application.
This position requires driving a state vehicle.
Competencies:
Contract Specialist I:
Contract writing and specifications Contract administration/management systems Applicable computer operating systems and relevant applications Generally accepted accounting principles, procedures and terminology Contract billing procedures Developing, interpreting, and implementing policies, procedures, and technical information Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that support business objectives and goals Local, state, and federal laws & regulations relevant to the development, execution, and administration of contracts.
Addressing changes in scope and budget Contract record-keeping Contract Specialist II:
Contract negotiation, development and management methods Contract administration/management systems and Contract billing procedures Applicable computer operating systems and relevant applications Developing, interpreting, and implementing policies, procedures, and technical information Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that support business objectives and goals Local, state, and federal laws & regulations relevant to the development, execution, and administration of contracts.
Contract management theories and practices applicable to highly complex contracts.
Process improvement methodologies Addressing changes in scope and budget Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management Physical Requirements and Working Conditions:
Lift up to 10 lbs at a time and occasionally carry files/small tools Light work:
Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs Sitting - prolonged periods of time Standing-prolonged periods of time Talking-expressing or exchanging ideas by spoken words Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading Conditions of Employment:
Please click this link to read the standard conditions of employment for all positions:
Standard Conditions of Employment (TxDOT) Job:
General Servs/Contracts/Purch Schedule:
Full-time Employee Status:
Regular Job Type:
Standard Job Level:
Non-Management Job Posting:
Jul 26, 2023, 3:
45:
18 PM Unposting Date:
Ongoing State Job Title/s:
Contract Specialist I/II State Job Code/s:
1976/1980 Military Occupational Specialty (MOS) TxDOT is committed to hiring veterans.
To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.
S.
Armed Forces have been assigned to each state classification code/title where applicable.
The MOS codes are grouped by occupational category.
To view the MOS codes please click on link below and click on the appropriate occupational category.
https:
//hr.
sao.
texas.
gov/CompensationSystem/JobDescriptions Applicant Information The Texas Department of Transportation is an Equal Opportunity/Affirmative Action Employer, and does not tolerate discrimination in the workplace.
We are committed to a diverse and inclusive workplace.
All employment is decided on the basis of qualifications, merit and business need.
If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.
Please click this link to read the information for applicants:
Additional Applicant Information.
Estimated Salary: $20 to $28 per hour based on qualifications.
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